Our guides' personalities are reflected greatly into their profile. For that reason, take into account that their way of communicating may differ between one another. That being said, this aspect is TOMODACHI'S GUIDE utmost pride.
Here is a typical flow of a conversation that occurs between both guests and guides. We want you to always prioritize your own and guide's comfort so do not feel obligated to follow this suggestion of ours. Simply, choose a method that fits you best.
[Set Your Price]
Once you have decided on a plan and guide which interests you from the draft plans you have received, you can start exchanging messages in the message thread. You can may continue planning the trip based on the questions the guest answered before about the trip, but it would probably be best to check the answers and expectations of the guest one more time. After planning out the perfect route with your guide, start laying out the cost. Listen to what your guide has to say about the price. They will make a rough estimate of the cost based upon the pre-determined schedule and deliver said estimation to you. Carefully, review your guide's arrangement and make an amendment(s) where required. In order to mitigate or entirely avoid any misunderstanding between both parties, please go over this process with utmost care. Ask these questions to further secure a comforting and smooth transaction; What is included, what is not included, what do we have to pay before and what do we have to pay after.
For example, a trip where guide takes guests around different parts of Tokyo, in which hiking, a visit to a number of temple, and a lunch are involved. To ensure a great day out, try to get the breakdown of the costs required for said activity.
Here is a typical rundown.
1. Guest would have to pay the following:
Commuting fee, entrance fees for the temples, lunch, guide fee, and insurance fee.
2. Guide would have to pay the following:
Commuting fee, entrance fees for the temples, and lunch.
Please note that in most cases, guide's commuting fees to the meeting place have been covered within the guide fee. However, terms of each guides may differ with one another, so please make sure to ask your guide for the intricate cost details. Same applies to lunch. Confirm with your guide whether lunch fee is integrated into the guide fee beforehand; Once you talk it out with your guide, you can easily understand the gist of your cost much better.
After getting a better understanding of your cost, talk with your guide on the payment method. Decide between advance or on-the-spot settlement. Please remember that, each guides may have their own preferred method, so discuss with them prior. We at Tomodachi Guide, encourage advance payment as a preferred choice of settlement; This way, both guests and guides can separate the added costs from the compulsory ones. Long story short, talk with guides whenever deciding a price for the activity.